Controlled chain of custody

Every device
accounted for.
Every drive destroyed.

From controlled facility access and device-level auditing to locked storage and physical shredding, your data-bearing assets remain traceable through every stage.

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Explore the process

Restricted
facility access

Device-level
audit trail

Physical
shredding

01 / Controlled receipt Dell OptiPlex 7090 received Asset ID EG-2407-018

Received

02 / IT inspection Storage media detected Device opened • media located

Drive found

Parent assetDell • 7KD4L92 Storage mediaSamsung • S6Z9NX0R4827

03 / Asset + media audit Both serial records linked

Audit recorded

04A / Storage media Physical shredding Data rendered unrecoverable

04B / Remaining equipment Secure dismantling Materials routed for recovery

05 / Project closeout Client audit report issued Asset recorded • drive destroyed • recovery documented

Complete

Current operation Asset received into controlled custody 01 / 05

ACCESS

Controlled-access facility

Entry is limited to authorized personnel using individual access credentials.

ACCOUNTABILITY

Asset-to-drive mapping

Equipment and installed storage media are recorded as connected audit entries.

TRACEABILITY

Tracked through destruction

Each recorded drive remains accounted for until its final physical destruction.

A controlled security sequence

Security is a process, not a promise.

Every handoff has a purpose. Every data-bearing device is documented, protected and moved through a defined path before it reaches the shredder.

FACILITY CONTROL

Restricted intake

Equipment enters a locked facility where access is limited to authorized personnel using individual credentials.

Custody begins

IT AUDIT

Every asset documented

The IT team records each device, then identifies and links every installed hard drive or other storage medium.

Serials matched

SECURE STAGING

Locked storage

Audited media is placed in a locked storage cabinet and remains secured until an authorized employee begins destruction.

Media secured

FINAL DESTRUCTION

Physical shredding

The drive is placed into the industrial shredder and physically reduced so the data-bearing media cannot be reused.

Final status recorded

Security you can see

The controls are real. The outcome is physical.

A secure process should be visible, understandable and documented. Each visual reinforces a specific control within the chain of custody.

Process imagery / controlled handling

Hard drive secured with a chain and padlock — 01 / SECURE MEDIA **Protected before processing** Controlled custody begins before destruction.

Secured server cabinets and network infrastructure — 02 / CONTROLLED INFRASTRUCTURE **Restricted technical environment** Data-bearing equipment stays inside defined secure areas.

Process video

03 / FINAL RESULT

Physical media destruction

The storage device is reduced to irrecoverable material.

Device-level accountability

Not just a receipt. A complete audit trail.

If a drive arrives inside a laptop, desktop or server, eGreen documents both the parent asset and the storage device installed inside it.

Asset make, model and serial number
Asset tag when available
Drive make, model and serial number
Linked device-to-media record
Copy of the audit provided to the client

Every drive is accounted for.

Every client receives documentation.

CLIENT: NORTHPOINT OPERATIONS RECEIVED: 07/30/2026 AUDITED BY: IT INTAKE

# Asset Asset serial Storage media Drive serial Status

01 Dell OptiPlex 7090Desktop 7KD4L92 Samsung PM9B1512 GB SSD S6Z9NX0R4827 Destroyed

02 Lenovo ThinkPad T14Laptop PF4X92K7 SK hynix BC711256 GB SSD KXG8A71N5Q2L Destroyed

03 HPE ProLiant DL360Server CZJ24801KQ Seagate Exos1.2 TB SAS Z4H7N6P24819 Destroyed

04 Standalone mediaHard drive DIRECT-INTAKE Western Digital Blue1 TB HDD WX92A7C14855 Destroyed

Data exists in more than a hard drive

If it stores data, it enters the audit.

The same controlled documentation process applies whether media arrives separately or installed inside business technology.

MAGNETIC MEDIA

Hard drives

Standalone drives and drives removed from desktops, laptops and servers.

SOLID STATE

SSDs & flash media

Solid-state drives, USB devices and other compact storage media.

ENDPOINT ASSETS

Computers & laptops

Parent asset details are linked directly to the installed storage device.

ENTERPRISE SYSTEMS

Servers & arrays

Multiple internal drives can be recorded against the same host system.

EMBEDDED STORAGE

Mobile devices

Phones, tablets and devices containing non-removable memory.

ARCHIVE MEDIA

Backup media

Tapes and other media that may contain historical business information.

Security begins at the door

A controlled-access facility built around accountability.

This is not an unrestricted public processing area. Entry is controlled, employees use individual access credentials and sensitive media stays inside defined secure areas.

01Authorized personnel

02Restricted processing areas

03Locked media storage

Clear answers before the handoff

What clients need to know.

Every project begins with a clear understanding of the equipment, location and required handling.

Discuss your project

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What information appears in the audit?

Records can include the asset make, model, serial number and asset tag, along with the make, model and serial number of each identified storage device.

What if the drive is inside a laptop or server?

The parent device is documented first. The installed storage media is then identified and linked to that device in the audit record.

Where are drives kept before shredding?

After auditing, media is placed in locked storage within the controlled-access facility until an authorized employee begins physical destruction.

Does the client receive documentation?

Yes. The client receives a copy of the completed asset and data-bearing media audit for their records.

Secure destruction starts with a controlled handoff

Let's account for every device and destroy every drive.

Tell us what equipment you have, where it is located and how soon it needs to be securely handled.

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Speak with our team

631-277-4283

TRACKED SECURE DESTROYED

Every device accounted for. Every drive destroyed.